A fleet management app: trips, expenses and service in order
Drivers record trips and the odometer from the phone. Allowances and expenses are approved by the fleet admin.
Problems you may recognise
Kilometres and fuel do not add up
Trip logs are handwritten and hard to match with the receipts.
Trip allowances are hard to account for
Advances and trip expenses are recorded apart from the trip itself.
Service dates are missed
A vehicle's service history is scattered over invoices and notes.
What you gain
Odometer photos
The start and end of each trip are recorded with an odometer photo.
Expenses with proof
Trip allowances and expenses are requested with proof and approved by the fleet admin.
History per vehicle
Service is recorded per vehicle with its cost and the next service kilometres.
How it works
Register the vehicles
The fleet admin registers vehicles per branch.
The driver starts the trip
The driver records the destination and photographs the odometer at the start.
Finish and claim expenses
At the end the odometer is photographed again and expenses are submitted for approval.
In the app
Questions about this feature
Do drivers need a special app?
No. Drivers use the browser on their phone to record trips.
Who approves the expenses?
The branch's fleet admin, through an approval flow you can set.
Can we see the service history?
Yes. Service is recorded per vehicle with the date, the work, the cost and the next service kilometres.
Related features
See this feature with your company's data
Book a demo. We walk you through it and answer your questions.